PANDEMIC FLU – WORKPLACE GUIDANCE

In response to a possible pandemic flu outbreak, we are adding critical resources to HR Made Simple to assist and guide you and your organization.  In the event of a pandemic, organizations will play a key role in protecting employees health and safety.  Here is an important resource available immediately:

Workplace Guidance from the U.S. Department of Labor – How Employers Can Protect Their Employees, Steps Employers Can Take To Reduce the Risk of Exposure, and more.   http://www.osha.gov/Publications/influenza_pandemic.html

As always, we will be adding key resources to HR Made Simple as they become available to keep you current on information you need to protect your employees’ health and safety.  To access these resources login to your HR Made Simple account, to learn more about the services offered through HRSentry, visit our products and services page.

New Telecommuting Bill Passed by U.S. House of Representatives

According to legislation passed by the House of Representatives, the head of every federal agency must create a program allowing authorized employees to telecommute at least 20 percent of their work hours every two weeks. Following a growing trend of increased telecommuting in the private sector, the move will give employees the opportunity to work some hours from home saving money on gas as well as providing the employee more control over their environment. According to the Business Legal Review, over the past several years telecommuting has increased an average of 11 percent a year. In 2007 over 35 percent of jobs globally include some sort of telecommuting option.

While there are definite merits to creating a telecommuting program, there are also some pitfalls that need to be addressed to ensure its success. Providing such an option to certain employees and denying it to others for reasons such as home location and seniority can cause discontent from those unable. This can be especially dangerous in a team environment and can lead to lower morale as well as higher employee turnover.

According to Karol Rose, the five biggest telecommuting mistakes employees and employers can make are:

Top Employee Mistakes

  1. Don’t set boundaries for themselves regarding work and personal responsibilities
  2. Don’t find ways to stay physically connected to the workplace and colleagues
  3. Think they can work the same way remotely as they did in the office
  4. Underestimate the need to communicate frequently with boss regarding what’s working/not working so can be proactive
  5. Don’t do enough problem solving regarding ‘what if’ scenarios before they begin telecommuting

Top Five Employer Mistakes

  1. Think it’s not already happening
  2. Think it’s harder than it is
  3. Assume if “I can’t see you, you must not be working”
  4. Fail to understand telecommuting may require a blend of off-site and in-office face time
  5. View telecommuting only as an employee benefit; fail to see how telecommuting can benefit the business by meeting customer needs across time zones or save the company utility, real estate, and other overhead costs.

For information on setting up and running an effective employee telecommuting program visit Telework.gov or Quint Careers.

Tips To Help You Telecommute Successfully

  • Don’t work too much. Your office is so accessible that it can be tempting to work during your family time. When you finish for the day, close the door and get on with your life.
  • Make a schedule and stick to it. Try to work the same number of hours you would at the office. Make a schedule so that you work, eat, and spend time with your kids at the same time each day. This will help your family get into a routine and accept your hours.
  • Break up your work day. Take breaks, make telephone calls, spend some time with your kids. It will help you avoid feeling isolated.
  • Use a separate business line and voice mail. When the work day is over, or you are on a break, you won’t have to worry about having your phone answered in a professional manner. You can also turn off the bell on the phone after hours and check your messages in the morning.
  • Stay in the loop. Try to schedule at least one telephone call each day with your office and share the day-to-day details of your work day. Keep up with office happenings,
    e-mail associates, remember their birthdays and try to visit the office a few times each month.
  • Just say no – to overwork and to housework during your business hours.

Visit Clemson University for more information on these and other resources for telecommuting effectively.


The Challege of Returning Veterans to the Workplace

According to the National Institute of Mental Health, Post-Traumatic Stress Disorder(PTSD), is an anxiety disorder that can develop after exposure to a terrifying event or ordeal in which grave physical harm occurred or was threatened. Traumatic events that may trigger PTSD include violent personal assaults, natural or human-caused disasters, accidents, or military combat. For the veterans returning from the conflicts in Iraq and Afghanistan, this is the reality they face. Statistics show that of the 1.5 million U.S. soldiers who have served in the mid-east conlicts, about one in every four is a National Guard or Reservist. This is the highest rate of civilian service members since WWII. With one out of every three Iraq veterans facing serious psychological injuries such as depression, anxiety, or PTSD, it is necessary that the issue is addressed quickly and properly.

As veterans return home, many will come back to jobs, families, and lives that they held before their tour of duty. Adjusting back to civilian life can be a challenging process for all involved. For employers, it is important to recognize that there are certain steps that need to be taken to help this process along. The majority of returning veterans fall under the Uniformed Services Employment and Reemployment Rights Act. USERRA establishes the cumulative length of time an individual may be absent from work for military duty and retain reemployment rights for five years. In addition to providing a much needed opportunity, employing veterans can have monetary benefits in the form of tax incentives.

Reemployment rights extend to persons who have been absent from a position of employment because of “service in the uniformed services” (the performance of duty on a voluntary or involuntary basis in a uniformed service), which include:

  1. Active duty/Active duty for training
  2. Initial active duty for training (and Inactive)
  3. Full-time National Guard duty
  4. Absence from work for an examination to determine a person’s fitness for any above duty
  5. Funeral honors duty performed by National Guard or reserve members
  6. Duty preformed by intermittent employees of the National Disaster System, part of Homeland Security- Emergency Preparedness and Response Directorate

There are eight categories exempt from the five-year limitation.

  1. Service is required beyond five years to complete obligation
  2. Service from which a person, through no fault of theirs, is unable to obtain a release
  3. Those involved in two-week annual training sessions and monthly weekend drills mandated, reservists and National Guard members
  4. Service under an order to remain on active duty because of war or national emergency declared by the President or Congress
  5. When active duty by volunteers and select reservists have been ordered to active duty without consent
  6. When put in duty in support of critical missions or requirements in times other than national emergency or war
  7. When federal service is needed of the National Guard and called to action by the President
  8. When federal service by member of the National Guard is called to action by the President to suppress an insurrection, repel an invasion, or execute laws of the United States

Other laws that returning veterans are protected by include Americans with Disabilities Act and the Veterans Benefits Improvement Act.

If a veteran returns to work with any type of physical disability, such as the loss of arms or legs, employers will be required in a timely manner to provide the veteran with reasonable accommodations in the workplace. If a veteran returns to work suffering from post-traumatic stress problems or any other form of psychological disabilities as a result of military service, employers may be required to modify the employee’s work schedule and to make appropriate medical treatment possible. Reasonable accommodation may require some form of job retraining.

A list of accomodations employers can be expected to make include:

  • written materials in accessible formats, such as large print, Braille, or on computer disk
  • recruitment fairs, interviews, tests, and training held in accessible locations
  • modified equipment or devices (e.g., assistive technology that would allow a blind person to use a computer or someone who is hearing impaired to use a telephone; a glare guard for a computer monitor used by a person with a traumatic brain injury; a one-handed keyboard for a person missing an arm or hand)
  • physical modifications to the workplace (e.g., reconfiguring a workspace, including adjusting the height of a desk or shelves for a person in a wheelchair)
  • permission to work from home
  • leave for treatment, recuperation, or training related to their disability
  • modified or part-time work schedules
  • a job coach who could assist an employee who initially has some difficulty learning or remembering job tasks
  • reassignment to a vacant position where a disability prevents performance of the employee’s current job, or where accommodating the employee in the current job would result in undue hardship

Information on disabled veterans can be found at the EEOC. Additional resources on getting veterans back into the workforce can be found at CSOonline, Department of Labor, or through Veterans Affairs.

Social Responsibility

During the 1990′s many companies began outsourcing for cheaper manufacturing labor. This caused a very strong public backlash against the use of “sweatshops” leading to brand boycotting and negative company images. As this became more commonplace, companies had to find ways to counter these negative perceptions. To do this businesses turned to Corporate Social Responsibility. Through effective CSR campaigns companies have been able to improve their image as well as bottom line.

One of the leaders in corporate responsibility over the past five years has been Nike. By realizing the mistakes they have been making and accepting their flaws, Nike has been able to design and implement an effective model that will help eliminate the waste from manufacturing by 2020. This will be done by eliminating the concept of waste in product design; eliminating all substances known or suspected to be harmful to human health or the health of ecosystems; taking full responsibility for its products at all stages; developing financial structures that promote greater product stewardship and new financial models to reflect the full cost of doing business. These goals will be achieved by making changes in the daily routine and both internal and external perceptions.

To learn more about Corporate Social Responsibility and what individual companies are doing to support it visit socialfunds.com or the Corporate Social Responsibility NewsWire.

The following is a list of the top ten best and worst companies based on Corporate Social Responsibility from Money.CNN.com.

Best
1. CHS
2. United Parcel Service
3. Whole Foods Market
4 . McDonald’s
5. Alcan
6. YRC Worldwide
7. Starbucks
8. International Paper
9. Vulcan Materials
10. Walt Disney

Worst
1. Visteon
2. Dana
3. CA
4. Delphi
5. Federal-Mogul
6. ArvinMeritor
7. Huntsman
8. Navistar International
9. Lyondell Chemical
10. Toys “R” Us

For more information on the non-profits supported here at HRSentry, visit Kiva.org, Kenya Self-Help Project, or Vermont Businesses for Social Responsibility(VBSR). If you are not from Vermont and are interested in finding out more information on social responsibility for businesses, visit Business Alliance for Local Living Economies (BALLE).